Software for HVAC and refrigeration technicians
HVAC software for installs, servicing and maintenance contracts
Quote split systems fast, run recurring service contracts and keep every unit's history on file.
What should HVAC and refrigeration technicians look for in job management software?
HVAC businesses need software that handles both installation quotes and recurring maintenance. Getinto lets you quote split and ducted systems from saved kits, schedule service visits automatically, track each unit's history by site, and invoice contracts on repeat. Refrigerant handling records can be kept against each job.
Refrigerant handling licences
In Australia, handling refrigerant in refrigeration and air conditioning equipment requires an Australian Refrigeration Council (ARC) refrigerant handling licence (the ARCtick), and businesses that sell or trade refrigerant need a refrigerant trading authorisation. Handling regulated refrigerant without the right licence is an offence. In NSW, air conditioning and refrigeration is also specialist work that needs a state licence regardless of job value. Sources: ARC, NSW Government.
Built for the way HVAC and refrigeration technicians work
Service contracts are hard to track
Recurring visits schedule and invoice themselves, so nothing gets missed.
Every site has different units
Record each unit's make, model, serial and service history against the site.
Summer demand spikes
See the whole crew's week and fit in urgent breakdowns without double booking.
Install quotes need options
Offer different system sizes and brands as options the customer chooses online.
One job, from first call to paid
How a typical hvac job moves through Getinto.
Lead
A call, web form or Facebook message becomes a lead with the customer's details, address and photos attached.
Quote
Build the quote from your price list and kits on your phone, add photos and options, and send it before you leave the driveway.
Job
Accepted quotes drop onto the calendar. Your crew gets the address, notes, SWMS and materials on their phone.
Invoice
Time, materials and variations from the job flow straight onto the invoice. One tap sends it and syncs to Xero or MYOB.
Paid
Customers pay by card from the invoice link. Overdue reminders go out automatically, so you stop chasing.
- 01LeadNew enquiry
- 02QuoteSent from site
- 03JobScheduled
- 04InvoiceSame day
- 05PaidCard or transfer
Common questions
Can I track air conditioning units by site?
Getinto can track air conditioning units by site. Each site can hold a list of equipment with make, model, serial number, install date and full service history, and technicians see it on their phone when they arrive.
Does Getinto handle maintenance contracts?
Getinto handles HVAC maintenance contracts. Set the frequency for each contract and Getinto creates the visits, assigns them, and invoices on schedule. You can see which services are due, done or overdue at a glance.
Other trades
Job management software for plumbers
Quote hot water swaps in minutes, slot urgent jobs into the day and invoice before you leave the property.
Job management software for electricians
Price switchboard upgrades and fit-offs fast, record test results on the job and invoice the same day.
Job management software for builders
Stages, variations, subbies and progress claims in one place, with live costs against your quote.
Job management software for landscapers and gardeners
Quote design-and-build jobs by area, run weekly maintenance rounds and keep the crew on schedule.
Job management software for painters and decorators
Quote by room or square metre, manage crews across sites and get paid before the drop sheets are packed.
Job management software for roofers
Quote roofs from measurements and photos, plan around the weather and claim progress on bigger jobs.
Job management software for solar and battery installers
Quote systems with options, track installs and paperwork, and keep every customer's system on record.
Job management software for concreters
Price slabs and driveways by area and finish, schedule pours around the weather and invoice when it's set.
Job management software for carpenters and joiners
Quote decks, framing and fit-outs from your rates, track materials on the job and invoice when you're done.
See Getinto set up for hvac
A 30 minute walkthrough using a real hvac job and your own price list.
Last updated 1 November 2026