[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"site":3,"post:xero-for-tradies":117},{"name":4,"legal_name":5,"tagline":6,"abn":7,"email":8,"phone":7,"address":7,"service_area":9,"founded_year":10,"social":11,"seo":12,"cta":16,"announcement":7,"nav":19},"Getinto Software","Getintoto Software","Job management software and done-for-you services for Australian tradies and small businesses","","hello@getintosoftware.com","Australia-wide",2022,{},{"title":13,"description":14,"image":15},"Getinto Software | Software and services for Australian tradies","Job management software plus websites, video, social media, lead generation and custom software for Australian tradies and small businesses.",null,{"label":17,"url":18},"Book a demo","\u002Fcontact",{"footer_company":20,"footer_product":29,"footer_resources":48,"footer_services":61,"footer_trades":80,"header":99,"legal":110},[21,24,27],{"label":22,"url":23},"About","\u002Fabout",{"label":25,"url":26},"Case studies","\u002Fcase-studies",{"label":28,"url":18},"Contact",[30,33,36,39,42,45],{"label":31,"url":32},"Quoting","\u002Ffeatures\u002Fquoting",{"label":34,"url":35},"Invoicing","\u002Ffeatures\u002Finvoicing",{"label":37,"url":38},"CRM and pipeline","\u002Ffeatures\u002Fcrm-sales-pipeline",{"label":40,"url":41},"Scheduling","\u002Ffeatures\u002Fscheduling-dispatch",{"label":43,"url":44},"Project management","\u002Ffeatures\u002Fproject-management",{"label":46,"url":47},"Xero and MYOB","\u002Ffeatures\u002Fxero-myob-integration",[49,52,55,58],{"label":50,"url":51},"Guides","\u002Fguides",{"label":53,"url":54},"Compare","\u002Fcompare",{"label":56,"url":57},"FAQ","\u002Ffaq",{"label":59,"url":60},"Pricing","\u002Fpricing",[62,65,68,71,74,77],{"label":63,"url":64},"Website development","\u002Fservices\u002Fwebsite-development",{"label":66,"url":67},"Video editing","\u002Fservices\u002Fvideo-editing",{"label":69,"url":70},"Social media management","\u002Fservices\u002Fsocial-media-management",{"label":72,"url":73},"Lead generation","\u002Fservices\u002Flead-generation",{"label":75,"url":76},"Web scraping for leads","\u002Fservices\u002Fweb-scraping-for-leads",{"label":78,"url":79},"Custom software","\u002Fcustom-software",[81,84,87,90,93,96],{"label":82,"url":83},"Plumbers","\u002Findustries\u002Fplumbers",{"label":85,"url":86},"Electricians","\u002Findustries\u002Felectricians",{"label":88,"url":89},"Builders","\u002Findustries\u002Fbuilders",{"label":91,"url":92},"HVAC","\u002Findustries\u002Fhvac",{"label":94,"url":95},"Landscapers","\u002Findustries\u002Flandscapers",{"label":97,"url":98},"All trades","\u002Findustries",[100,103,106,108,109],{"label":101,"url":102},"Services","\u002Fservices",{"label":104,"url":105},"Software","\u002Fsoftware",{"label":107,"url":98},"Industries",{"label":59,"url":60},{"label":50,"url":51},[111,114],{"label":112,"url":113},"Privacy","\u002Fprivacy",{"label":115,"url":116},"Terms","\u002Fterms",{"slug":118,"title":119,"excerpt":120,"cover":121,"cover_alt":119,"category":122,"published_at":123,"updated_at":124,"reading_minutes":125,"body":126,"seo":127,"author":131,"faqs":134,"related":135},"xero-for-tradies","Xero for tradies: how to set it up with your job management app","Run jobs, quotes and invoices in your job management app and let it sync invoices, payments, customers and bills to Xero automatically. Before connecting, tidy up duplicate contacts, agree the income accounts and tax codes with your bookkeeper, and decide which system is the source of truth for each record. Then nobody enters anything twice.","\u002Fmedia\u002Fstock\u002Fxero-for-tradies.jpg","Choosing software","2026-11-01T02:19:07.469Z","2026-11-01T02:54:54.614Z",6,"\n\u003Ch2>Why connect job management software to Xero?\u003C\u002Fh2>\n\u003Cp>Xero is excellent accounting software, but it isn't built to run jobs. Connecting the two means you quote, schedule and invoice in the job app, and Xero receives the invoices, payments and bills for reconciliation and BAS. No re-keying, fewer errors.\u003C\u002Fp>\n\n\u003Ch2>What should sync, and which way?\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>\u003Cstrong>Invoices:\u003C\u002Fstrong> created in the job app, sent to Xero.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Payments:\u003C\u002Fstrong> card payments from the job app go to Xero. Bank transfers you reconcile in Xero come back to mark the invoice paid.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Customers:\u003C\u002Fstrong> created in the job app and matched to Xero contacts.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Supplier bills:\u003C\u002Fstrong> entered once and matched to the job for costing.\u003C\u002Fli>\n\u003C\u002Ful>\n\n\u003Ch2>Set-up checklist\u003C\u002Fh2>\n\u003Col>\n\u003Cli>Merge duplicate contacts in Xero before connecting.\u003C\u002Fli>\n\u003Cli>Agree with your bookkeeper which income accounts your labour and materials go to.\u003C\u002Fli>\n\u003Cli>Check tax codes: GST on income for most work, GST-free where it applies.\u003C\u002Fli>\n\u003Cli>Decide whether to use Xero tracking categories for job types or locations.\u003C\u002Fli>\n\u003Cli>Send one test invoice and payment through before going live.\u003C\u002Fli>\n\u003C\u002Fol>\n\n\u003Ch2>Common problems\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>\u003Cstrong>Duplicate contacts:\u003C\u002Fstrong> caused by connecting before cleaning up. Fix the source and re-match.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Invoices editable in both places:\u003C\u002Fstrong> edit in the job app only, so the systems don't fight.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Wrong account codes:\u003C\u002Fstrong> fix the mapping once rather than correcting invoices by hand.\u003C\u002Fli>\n\u003C\u002Ful>\n\n\u003Ch2>Does the same apply to MYOB?\u003C\u002Fh2>\n\u003Cp>Yes. The same principles apply to MYOB Business: clean contacts first, map accounts and tax codes, test, then go live.\u003C\u002Fp>\n\u003Ch2>Which system should hold which record?\u003C\u002Fh2>\n\u003Cp>Decide this before you connect, and write it down. Each record should be created in one system and only reconciled or reported in the other, so the two never fight. Most trade businesses end up with the split in the table below, which you can adjust for your own setup and accountant's advice.\u003C\u002Fp>\n\u003Ctable>\n\u003Cthead>\u003Ctr>\u003Cth>Record\u003C\u002Fth>\u003Cth>Created in\u003C\u002Fth>\u003Cth>Reconciled or reported in\u003C\u002Fth>\u003C\u002Ftr>\u003C\u002Fthead>\n\u003Ctbody>\n\u003Ctr>\u003Ctd>Quotes and jobs\u003C\u002Ftd>\u003Ctd>Job app\u003C\u002Ftd>\u003Ctd>Job app\u003C\u002Ftd>\u003C\u002Ftr>\n\u003Ctr>\u003Ctd>Customer invoices\u003C\u002Ftd>\u003Ctd>Job app\u003C\u002Ftd>\u003Ctd>Xero (BAS and reporting)\u003C\u002Ftd>\u003C\u002Ftr>\n\u003Ctr>\u003Ctd>Card payments\u003C\u002Ftd>\u003Ctd>Job app\u003C\u002Ftd>\u003Ctd>Xero (matched to bank deposits)\u003C\u002Ftd>\u003C\u002Ftr>\n\u003Ctr>\u003Ctd>Bank transfers\u003C\u002Ftd>\u003Ctd>Bank feed\u003C\u002Ftd>\u003Ctd>Xero, then marks the invoice paid\u003C\u002Ftd>\u003C\u002Ftr>\n\u003Ctr>\u003Ctd>Supplier bills\u003C\u002Ftd>\u003Ctd>Xero or scanned in\u003C\u002Ftd>\u003Ctd>Matched to the job for costing\u003C\u002Ftd>\u003C\u002Ftr>\n\u003Ctr>\u003Ctd>Wages and super\u003C\u002Ftd>\u003Ctd>Xero Payroll or your provider\u003C\u002Ftd>\u003Ctd>Xero\u003C\u002Ftd>\u003C\u002Ftr>\n\u003C\u002Ftbody>\n\u003C\u002Ftable>\n\n\u003Ch2>How should you map GST and income accounts?\u003C\u002Fh2>\n\u003Cp>Most trade work uses the standard GST on income tax rate. Some items may be GST-free, so ask your accountant before you map them. Keep the account structure simple: separate income accounts for labour, materials and sometimes subcontractors let you see where margin comes from. Tax rate names can differ between Xero organisations, so check yours.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>Example:\u003C\u002Fstrong> a $1,100 job (inc GST) with $400 labour and $600 materials, both taxable, would post to Xero as $400 to labour income, $600 to materials income and $100 GST, with a total of $1,100. The figures are illustrative.\u003C\u002Fp>\n\n\u003Ch2>How do you keep progress invoices and deposits clean?\u003C\u002Fh2>\n\u003Cp>Create every deposit and progress invoice in the job app and let it sync, rather than keying anything into Xero by hand. That keeps the running total in line with the quote and stops duplicate invoices. Follow the habits below, and confirm GST treatment with your accountant first.\u003C\u002Fp>\n\u003Cul>\n\u003Cli>Create the deposit invoice in the job app and let the payment sync, so the deposit shows against the right customer.\u003C\u002Fli>\n\u003Cli>Invoice later stages from the same job so the running total always matches the quote.\u003C\u002Fli>\n\u003Cli>Credit and re-issue invoices rather than editing them in both places.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>Check how your accountant wants deposits treated for GST before you start, because timing rules depend on your accounting basis.\u003C\u002Fp>\n\n\u003Ch2>What should you check at BAS time?\u003C\u002Fh2>\n\u003Cp>Before you lodge your BAS, confirm that the job app and Xero agree: every invoice has a match, every payment is reconciled and no sync errors are waiting. Spending ten minutes on the checks below usually prevents the errors that cost your bookkeeper hours to untangle later.\u003C\u002Fp>\n\u003Col>\n\u003Cli>Every invoice in the job app has a matching invoice in Xero.\u003C\u002Fli>\n\u003Cli>Payments in the job app match payments in the bank feed.\u003C\u002Fli>\n\u003Cli>No invoices sit in draft or failed sync.\u003C\u002Fli>\n\u003Cli>Tax codes on all lines match what you would expect.\u003C\u002Fli>\n\u003C\u002Fol>\n\n\u003Ch2>How do you test the connection?\u003C\u002Fh2>\n\u003Cp>Run one real job through end to end: create the customer, quote, invoice and card payment, then see the invoice and payment arrive in Xero with the right accounts and tax. Fix the mapping before your team starts using it.\u003C\u002Fp>\n\n\u003Ch2>What happens when a customer pays by bank transfer?\u003C\u002Fh2>\n\u003Cp>The payment lands in your bank feed. Match it in Xero to the invoice that came across from your job app, and once it is reconciled the paid status should flow back to the job. If it does not update, check the invoice number matches.\u003C\u002Fp>\n\n\u003Ch2>Who should do what?\u003C\u002Fh2>\n\u003Cp>Each task should live with one person and one system, which stops the two from drifting apart. A simple split works for most small trade businesses, with the owner running jobs, the office or bookkeeper handling the accounts, and the accountant approving the setup.\u003C\u002Fp>\n\u003Cul>\n\u003Cli>\u003Cstrong>Owner:\u003C\u002Fstrong> quotes, scheduling and approving invoices in the job app.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Office or bookkeeper:\u003C\u002Fstrong> reconciling the bank feed, entering bills and preparing the BAS in Xero.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Accountant:\u003C\u002Fstrong> approving the chart of accounts and tax codes before you go live.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>Keeping each task in one place and with one person is what stops the two systems from drifting apart.\u003C\u002Fp>\n\n\u003Ch2>Should you use tracking categories?\u003C\u002Fh2>\n\u003Cp>Xero tracking categories can tag transactions by job type or region, which helps with a profit and loss report by service line. Only add them if you will read the reports, because they must be applied consistently. Job costing in your job app usually answers per-job questions better.\u003C\u002Fp>\n\n\u003Ch2>How do you handle subcontractors and supplier bills?\u003C\u002Fh2>\n\u003Cp>Enter supplier and subcontractor bills once. Match each to the job it belongs to, so the cost shows against the quote in your job costing report. Ask your accountant how to treat subcontractor payments for tax reporting. If a bill covers several jobs, split it by line rather than allocating it all to one.\u003C\u002Fp>\n\n\u003Ch2>What if you are switching job apps or accounting software?\u003C\u002Fh2>\n\u003Cp>Do not connect the new app to Xero until the old one is disconnected, or you will get duplicate invoices. Export a list of open invoices from both systems on the changeover day, compare them, and agree a cut-off date for which system creates new invoices. Keep the old system's data for your records.\u003C\u002Fp>\n\u003Cp>It also helps to keep a short note of your setup: which accounts are mapped, which tax codes are used and who can change them. When something goes wrong at BAS time, that note saves your bookkeeper an hour of detective work.\u003C\u002Fp>\n\n\u003Ch2>Sources\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>\u003Ca href=\"https:\u002F\u002Fwww.ato.gov.au\u002Fbusinesses-and-organisations\u002Fgst-excise-and-indirect-taxes\u002Fgst\u002Ftax-invoices\">ATO: Tax invoices\u003C\u002Fa>\u003C\u002Fli>\n\u003Cli>\u003Ca href=\"https:\u002F\u002Fwww.ato.gov.au\u002FBusiness\u002FGST\u002FRegistering-for-GST\">ATO: Registering for GST\u003C\u002Fa>\u003C\u002Fli>\n\u003Cli>\u003Ca href=\"https:\u002F\u002Fcentral.xero.com\">Xero Central\u003C\u002Fa>\u003C\u002Fli>\n\u003Cli>\u003Ca href=\"https:\u002F\u002Fwww.xero.com\u002Fau\u002F\">Xero Australia\u003C\u002Fa>\u003C\u002Fli>\n\u003C\u002Ful>\n",{"title":128,"description":129,"image":15,"canonical":7,"noindex":130},"Xero for Tradies | Set Up Xero With Your Job Management App","How Australian tradies should connect Xero to their job management software: what syncs, chart of accounts mapping, tracking categories and avoiding duplicates.",false,{"name":132,"slug":133,"role":7,"bio":7,"photo":15,"linkedin":7},"Adamya Neupane","adamya-neupane",[],[136],{"slug":137,"title":138,"excerpt":139,"cover":140,"cover_alt":138,"category":122,"published_at":141,"updated_at":142,"reading_minutes":125},"job-management-software-buyers-guide","How to choose job management software for your trade business","Choose job management software by listing what your business does each week, then testing apps with a real job. Must-haves are mobile quoting, scheduling, a crew app that works offline, invoicing with card payments and a Xero or MYOB sync. Ask who sets it up and how you can export your data.","\u002Fmedia\u002Fstock\u002Fjob-management-software-buyers-guide.jpg","2026-11-01T02:19:07.451Z","2026-11-01T02:54:54.601Z"]